Bonnie's Library Tips

Help making the OSU Libraries work for you.

The “E-Campus” Library Homepage

Much of the library services on the library homepage work the same whether you are on or off campus. But, if you are not in Corvallis and would like to be reminded of what additional services you have available to you, use the “Ecampus” view of the library home page.

General (default) View of the OSUL Homepage

This will take you to a view of the library homepage that assumes you are off campus.

"The E-Campus" View of the OSUL Homepage"

The URL does not change in this process.  Until you opt for another view (I’d recommend “Faculty” if you are on campus), each time you return to the library website, it will know you want the Ecampus view.

Search the Library’s E-Journals and more…

The search box on the search box on the library home page was revamped this year.  It is far more useful for one stop searching across our e-journal content.  It also searches some of our databases and  our extensive array of in-house digital collections.

New E-Content Search Box (click image for larger view)

Give it a try and let us know what you think.  Of course you may need to use one of our databases as well if what you need is an in-depth search, but this is definitely a place to start.

A Year of New Service at OSUL

The library is changing fast thanks to the University Librarian Karyle Butcher’s enthusiasm for supporting new ideas and an influx of new librarians who work hard to take her up on this support.  Among other things, this year the library:

  • Initiated document delivery of journal articles to faculty on campus,
  • Began the migration of the Oregon Explorer portals to an open source software,
  • Ran a successful pilot project of 24 hours (Sunday-Thursday) service during spring term, supported in part by ASOSU,
  • Added “text-a-librarian” reference service in addition to our usual chat, email and walk-up service,
  • Arranged for patron access to many more e-books, and…

Thanks in no small part to the contributions from Extension and Experiment Station Publications and Forestry Communications, the ScholarsArchive@OSU, OSU’s institutional repository of digital documents  has grown this year and is ranked  23rd of 400 worldwide (see all institutions at: http://repositories.webometrics.info/top400_rep.asp) .

Talking about Open Access Agreements

What is the ScholarsArchive@OSU and how does it relate to promoting open access?

  • The ScholarsArchive@OSU (SA) is Oregon State University’s Institutional Repository (IR) — a place to preserve the scholarly output of OSU faculty, staff and students.  The College of Forestry has several collections in the SA, however it is not necessary for a person looking for an article to do more than a Google search to locate it.

Why participate in open access by depositing articles in the ScholarsArchive?

  • Once a document is deposited (electronically) in the SA, it has a permanent URL and be freely available to all.

Can I do this legally?

  • Yes.  Many publishers (Elsevier, Springer, NRC, SAF, etc.) have added language to their copyright transfer agreements allowing the deposit of your final (post-refereed) draft in an IR.  Some allow for depositing their pdf after a specified lag.

What if my publisher is an exception?

  • Until you sign the copyright transfer agreement you hold all copyrights to your work.  You can use an “author addendum” when signing the copyright transfer agreement which clarifies your understanding of rights you wish to retain.  If the publisher doesn’t agree, at least you tried and in this case your article would not be deposited.

Will agreeing to participate affect my choice of publishing outlets?

  • No. The aim of this initiative is to encourage you to make your publications available but not to restrict where you elect to publish.

Will agreeing to participate affect the timely publication of my articles?

  • It shouldn’t.  Depositing in the SA happens after your article is published.

How does it work, who deposits my article in the SA?

  • If you are in the College of Forestry for example, when you submit the final (post-refereed) draft for publication, send a copy to Forestry Publications and it will be deposited for you. Or you can elect to do this yourself.

When will I have a URL for my CV?

  • The permanent URL is available within a week of depositing an article in the SA.

(PDF version available at: http://tiny.cc/2p4dy)

Open Access tips for OSU Authors

Remember to add a “Access-Reuse” addenda before you sign the publisher’s copyright transfer agreement.  Then you will have the option of depositing your article in the OSU ScholarsArchive. You can use the the Science Commons Addenda generator to do this addenda.

Even a publisher will not allow you to use its  published pdf  it will usually let you retain the right to deposit your final, post-refereed “post-print” in the ScholarsArchive.  Use the SherpaRoMEO site to look this up.

When you are investigating publishing options for the future, these tools may be useful:

Update March 2010: Forestry Journals and Author Rights

Here is an updated edition of the spreadsheet giving Author-Rights to self-archive pre/post prints in forestry related journals as of March 2010.  Information is from SherpaRoMEO and some website sleuthing.  Feel free to send corrections or additions to me.

Your MobileLib just got smarter

Grab your mobile phone and connect to OSULMobile (http://m.library.oregonstate.edu/) – the mobile-friendly version of the OSU Libraries website. Look for static information like library hours, floor maps and driving directions which were rolled out last spring. But try out these dynamic services added this fall:

  • Reference assistance is made available via the “Ask a Librarian” chat service.
  • The library catalog is available for searching.
  • Dynamic maps show current availability of computers in the Learning Commons.

We do not yet offer mobile access to the e-journals and databases. This will depend on those publishers’ developing mobile friendly platforms. But look for developments in these and other areas.

Learn more about use of this service with your particular mobile phone at: http://library.oregonstate.edu/about_mobile and, as you think of applications that may help you with your work, let us know — we will give them serious consideration in future development phases. Send your feedback to kim.griggs@oregonstate.edu.

Update: Forestry Journals and Authors Rights

Here is an updated edition of a spreadsheet giving Author-Rights to self-archive pre/post prints in forestry related journals as of September 2009.  Information is from SherpaRoMEO and some website sleuthing.  Feel free to send corrections or additions to me.

Why can’t I see this article!

When you can’t view a journal you used to access, more than likely the cause is temporary, an “e-glitch.”  If this happens, before you assume the worst:

  • Contact us at:  valley.reference@oregonstate.edu so we can look into it for you (and fix the problem for everyone).
  • If you are looking for a specific article provide that information.

Some common problems stem from getting to the journal website without initiating the library’s e-proxy server – particularly when you are off campus and you must be authenticated as part of the OSU Community covered by our subscription.  For that reason,

  • Don’t rely bookmarking a journal website for access beyond viewing abstracts;
  • Consider a Google search as a means to identify an article not as a means of viewing it.
  • Appreciate those open-access journals that do not rely on licenses.
  • Never pay for access to an article… interlibrary loan is free to you.

Do consider bookmarking the following sites:

You may have heard that the library is cancelling quite a few journal subscriptions in 2009/2011.  We made every effort to NOT cancel highly used journals.   But thresholds of use vary with subscription costs.  The rule of thumb is not to cancel a journal if the “cost per use” has been less than the cost of an average interlibrary loan transaction.  

We hope you will find it a rare occasion when you don’t have access to articles in your favorite journals.  If this happens we will get them for you via interlibrary loan.   To register and read more about  this service go to: http://osulibrary.oregonstate.edu/ill/).

ScholarsArchive@OSU needs your articles!

[Note: content below is excerpted from the OSU IR website.]

In the coming months you may receive an email from your subject librarian asking if we might articles you have written to the ScholarsArchive, your Institutional Repository here at Oregon State University. These will be cases where the journal publisher explicitly allows you, the author, to “self-archive” their formatted pdf version after a specified period of time.

The ScholarsArchive is a digital service for gathering, indexing, making available and storing the scholarly work of the Oregon State University community. It has a 5 year history and is now ranked 5th in the nation in size. Extension and Experiment Station Communications is now a leader in participation in this activity, but you as an individual scholar can participate as well.

We encourage you to be proactive and deposit pdfs of your pre-refereed and/or post-refereed articles as well. As noted in earlier newsletter entries, numerous journals allow this. If you have any trouble finding out what you can and can’t deposit just contact your subject librarian.

Why bother? The biggest reason to contribute to an open access institutional repository like the ScholarsArchive is more diverse dissemination. Your writing will be exposed to a wider audience and to those who don’t have access to a large library and who would otherwise have to pay to read it.

The work must be in digital form and you must be willing and able to grant to Oregon State University the non-exclusive right to preserve and distribute the work. But, once deposited, the URL is persistent and will not disappear as happens so often with items merely linked on a web server.

Where will my article reside? You will find that most departments and/or Colleges are represented by a “community” in the ScholarsArchive. These articles are contributed to a “research publications” collection within that community. This is a relatively new activity so those collections may not have many articles in them currently. It is important to remember that no one will have to know how to get to the article once deposited because Google or any search engine will find it for them.

So make AY 2009/10 the year that you contribute to the ScholarsArchive@OSU — it’s free!

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